Employment Opportunities

Board Member

Board Member

Reports to: Board Chair

Role: To serve as a voting member of the Board of Directors

Term:Two Years

Time Expectations:

  • •  Attend and participate in monthly board meetings.
  • •  Participate actively in one or more committees of the board. Provide feedback and input to committee reports.
  • •  Attend scheduled board retreats, planning meetings, workshops and other board development activities.
  • •  Attend, support and participate in at least two signature organizational events, the annual holiday event, and the fundraising gala.
  • •  Ability to check your organizational email several times per week and respond in a timely manner.

 

Obligations:

  • •  Show passion in furthering the mission of Ruff Start Rescue®.
  • •  Stay informed about the organization’s mission, services, policies, and programs.
    • Engage actively in strategic and policy-making decisions.
  • •  Make a personal annual financial contribution of at least $1,000 and assist the organization in finding additional donation sources.
  • •  Participate and support any capital campaigns.
  • •  Follow developments in community, economy, government, etc., that may affect the organization.
  • •  Promote the organization to others and participate in fundraising.
  • •  Build working relationships that contribute to consensus.
  • •  Suggest nominees to the board who can make significant contributions.
  • •  Assist the board in carrying out its fiduciary responsibilities by ensuring adequate financial resources; oversee financial and risk management.
  • •  Select, evaluate, appoint and, if necessary, terminate the Executive Director.
  • •  Monitor the community and professional image of the organization and provide feedback to the board and leadership.

 

Note

  • •  Board members have no individual authority separate from the board.
  • •  Board members are expected to support decisions of the board, regardless of personal desires and/or opinions.

 

BOARD MEMBER DUTIES & RESPONSIBILITIES

  • •  Devote adequate time to faithfully perform the responsibilities of being a board member.
  • •  Set policies for organizational operation.
  • •  Establish fiscal policy and boundaries, including budgets and financial controls.
  • •  Provide adequate resources for the activities of the organization through a commitment to fundraising.
  • •  Develop and maintain a communication link to the community by acting as an advocate.
  • •  Ensure that the organization's Articles and Bylaws are being followed.
  • •  Be familiar with the organization's goals, objectives and programs.
  • •  Read preparation materials prior to each board meeting.
  • •  Make sure the organization keeps a written, permanent record of all board official actions.
  • •  Be certain the organization is fulfilling all aspects of its nonprofit and tax-exempt status.
  • •  Know the budget, budget process and financial situation of the organization.
  • •  Pursue action if there are warning signs that something is wrong.
  • •  Ask questions concerning those policies, practices, issues, and circumstances you do not understand.
  • •  Insist on meaningful board meetings with full disclosure of operating results.
  • •  Require the organization to engage competent legal counsel.
  • •  Require all committees to make reports at the board meetings, when appropriate.
  • •  Authorize appropriate indebtedness for major programs.
  • •  Avoid conflicts of interest.
  • •  Review the organization's insurance program.

How to apply: Submit a cover letter, resume and three professional references to apply@ruffstartrescue.org with "RSR Board Member" in the subject line.
**Candidates who do not follow application instructions and/or do not send all requested documents will not be considered .**

Matchmaker & Virtual Assistant Coordinator

Matchmaker & Virtual Assistant Coordinator

Reports to: Director of programs

Description:
The matchmaker coordinator will serve as an integral support role for the animal care program. This position will aid families and animals in finding their forever “matches.” The matchmaker coordinator will work with all adoption applications that do not list a specific animal, connect with potential adopters who have just started their search or assist applicants whose initial desired animals are no longer available. The matchmaker coordinator will also serve as the online virtual assistant and oversee virtual home visits.

Duties and Responsibilities:

  • •  Respond to specific animal inquiries based on the web-based ComPAWtibility Match surveys
  • •  Ability to answer general and specific rescue and animal care questions through virtual assistance button, email or phone
  • •  Work collaboratively with potential adopters to find the perfect animal that matches their needs and lifestyle
  • •  Work closely with the foster managers and foster homes to make sure the animals’ bios on the website are up-to-date.
  • •  Respond to and delegate calls and emails through the rescue’s CRM software system.
  • •  Answer phones, take detailed messages and forward calls during designated office hours.
  • •  Oversee the virtual home visit option for new foster and adoptive families and work with home visit coordinators as needed.
  • •  Review adoption applications with no specific animal selected and work with applicants to find an available animal that meets their criteria.
  • •  Cater to the needs of the community member or applicant by connecting via phone or email if another form of communication is not feasible.
  • •  Work closely with foster and application managers to confirm availability status and needs of animals as well as learn about applications that require follow-up to find an appropriate match
  • •  Develop and document process to conduct thorough virtual home visits and train volunteers and staff on this process
  • •  Additional tasks may be assigned that are pertinent to the duties and skills of this position

Specific Job Skills & Requirements:

  • •  A passion for making a positive difference in the lives of animals
  • •  Proven experience working with the public, developing and maintaining excellent relationships to support goals/mission
  • •  Must be 21+ and have a valid driver's license in the state of MN
  • •  Must be able to communicate objectives and goals in a professional manner
  • •  Ability to work courteously and cooperatively with all members of the rescue and the public
  • •  Must have collaboration skills in order to build rapport and discuss Ruff Start policies, procedures and changes effectively
  • •  Strong interpersonal skills as well as strong written and oral communication skills
  • •  Access to the internet on a daily basis. Must have a home computer as well as a laptop to bring to meetings
  • •  Must have a smartphone with access to Facebook, Google Drive and Gmail
  • •  Ability to handle multiple tasks and work in a fast paced environment under sometimes tight deadlines
  • •  Proficiency in Microsoft Windows and Office, especially Word and Excel
  • •  Proficiency using Gmail preferred, including Google Drive
  • •  Ability to take initiative and work with minimal supervision and direction
  • •  Ability to handle stressful and/or awkward situations and potential conflicts with pose and professionalism
  • •  Must be able to approach problem solving logically, research history, avoid biases and focus on what is in the best interest of the rescue and animals in question to find appropriate solutions
  • •  Familiarity with animals, knowledge of animal behavior, and experience working with animal welfare programs is preferred

Meetings/Participation:

  • •  Attend and take part in the yearly holiday party
  • •  Attend and take part in yearly volunteer picnic or appreciation events.
  • •  Attend and take part in any major events where staff members should be present.

Availability:

  • •  This position is a 40-hour weekly, salaried position. The ideal candidate must be at the rescue office in Princeton, three to five days a week, including attending weekend animal transports (generally Saturdays).

Salary: Based on qualifications

Benefits:

  • •  Optional insurance options available after probationary period - you pay 100% premium at a discounted group rate
    • Short term disability
    • Life Insurance
    • Dental Insurance
    • Accident Insurance
    • Hospital Indemnity Insurance
    • Critical Illness Insurance
    • Cancer Insurance
    • Vision Insurance
  • •  Vacation Leave upon completion of probationary period - 10 PTO days/year starting.
  • •  Professional development courses covered up to $400 annually.
  • •  As part of the leadership team, we will be sending staff to the HSUS Animal Care Expo every other year to continue to learn and grow our mission. Must be willing to travel and attend the expo for 5 days in April with the team. All expenses paid (after probationary period).

How to apply: Submit a cover letter, resume and three professional references to apply@ruffstartrescue.org with "Matchmaker & Virtual Assistant Coordinator" in the subject line.
**Candidates who do not follow application instructions and/or do not send all requested documents will not be considered .**

Adoption Follow-Up Coordinator

Adoption Follow-Up Coordinator

Reports to: Director of programs

Description:
The adoption follow-up coordinator will assist in outreach and support to our Ruff Start Rescue® alums and adopters. This position helps us stay in touch with our past adopters by initiating communication immediately after adoption, a week later, six months later and “gotcha day.” The adoption follow-up coordinator will provide support, resources and history on the adoptee and training options on a consistent basis. The adoption follow-up coordinator will proactively inform all adopters of any adopter-focused event taking place with the rescue.

Duties and Responsibilities:

  • •  Develop and implement promotional tools and procedures to enhance the adoption program and improve follow-up and engagement.
  • •  Help develop informational and educational materials to be offered to adopters.
  • •  Assist with a quarterly newsletter to Ruff StartⓇ alums with topics on dog training, tips and reunion information.
  • •  Answer emails and voicemails about previous adoptions regarding background information, help with training, or offering other resources to support the adopter.
  • •  Assist with vetting and training grants
  • •  Additional tasks may be assigned that are pertinent to the duties and skills of this position

Specific Job Skills & Requirements:

  • •  A passion for making a positive difference in the lives of animals
  • •  Proven experience working with the public, developing and maintaining excellent relationships to support goals/mission
  • •  Must be 21+ and have a valid driver's license in the state of MN
  • •  Ability to work courteously and cooperatively with all members of the rescue and the public
  • •  Must have collaboration skills in order to build rapport and discuss Ruff Start policies, procedures and changes effectively
  • •  Strong interpersonal skills
  • •  Access to the internet on a daily basis. Must have a home computer as well as a laptop to bring to meetings
  • •  Must have a smartphone with access to Facebook, Google Drive and Gmail
  • •  Strong written and oral communication skills
  • •  Proficiency in Microsoft Windows and Office, especially Word and Excel
  • •  Proficiency using Gmail preferred, including Google Drive
  • •  Ability to take initiative and work with minimal supervision and direction
  • •  Ability to handle stressful and/or awkward situations and potential conflicts with pose and professionalism

Availability: Ability and willingness to allow for a flexible schedule is key. This is an hourly position with a time commitment of 10 hours a week.

Salary: Based on qualifications

Benefits:

  • •  Optional insurance options available after probationary period - you pay 100% premium at a discounted group rate
    • Short term disability
    • Life Insurance
    • Dental Insurance
    • Accident Insurance
    • Hospital Indemnity Insurance
    • Critical Illness Insurance
    • Cancer Insurance
    • Vision Insurance
  • •  Vacation Leave upon completion of probationary period - 10 PTO days/year starting.
  • •  As part of the leadership team, we will be sending staff to the HSUS Animal Care Expo every other year to continue to learn and grow our mission. Must be willing to travel and attend the expo for 5 days in April with the team. All expenses paid (after probationary period).

How to apply: Submit a cover letter, resume and three professional references to apply@ruffstartrescue.org with "Adoption Follow-Up Coordinator" in the subject line.
**Candidates who do not follow application instructions and/or do not send all requested documents will not be considered .**